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SAC Meeting Minutes
February 19, 2008

In attendance: Elliot Smith, Jesse Heiman, Elaine Hirsch (recorder), Rick Peterson, Jim Kopp

Unable to attend: Mariana Aroxa, Adam Kowalski, Andrew Shaw-Kitch, Sage Coe Smith, Jeremy McWilliams

  1. Elaine announced the library's upcoming architectural history lecture as part of the continuing commemoration of Watzek Library's 40th anniversary. On Sunday, February 24, at 2 p.m. in Council Chamber, Dr. Libby Dawson Farr of Marylhurst University and Pacific Northwest College of Art will present The Art Within the Architecture:  Paul Thiry and the Respectful Integration of the Pacific Northwest's Cultural and Natural Environment at Lewis & Clark College and Beyond. 
  2. The evolving nature of the library's reference services was discussed.  Due to decreasing use statistics at the reference desk and increases in the number of scheduled research consultations with librarians, the library is trialing a reduction in reference desk hours this semester.  Elaine asked for feedback on the reduced reference desk service hours coupled with the increased emphasis on research consultations and the proposed office hours for librarians.  Elliot had not noticed the reduced hours nor heard students comment about it, although Jesse had a patron ask about the availablity of a reference librarian while working at the circulation desk one Saturday.  They were both positive about focusing efforts on research consultations and librarian office hours, which need to be well promoted at the reference desk and on the library web site. They thought students could accomodate the general scheduling of these on Monday-Friday 9-5, although availability on Sunday night might be appreciated by procrastinators.  The location of the reference librarians' office was unknown by the students and needs to be better promoted.
  3. Rick reported that the December Cans for Fines drive collected enough canned food to cover $1200 in library fines (1 can = $2). He also reported on the January 24 Watzek Rocks! event coordinated by the library's marketing committee, and asked for ideas on an event the marketing committee might plan for students during the end of the semester, such as a movie or game night.   Jesse thought some students might be interested in taking a break from studying to see a movie in the library classroom. Rick asked how they felt about the circulation notices sent out by Watzek.  Both students appreciated the courtesy reminders and said that it prompted them to go online and renew their items. They did agree that the notices involving fines could be a bit confusing. Rick said that he would look in to clarifying the messages.  Rick also asked if they had any concerns about using library resources while overseas. Jesse said it was difficult to find English materials in Japan, but was able to use the library's databases. They have both been impressed with how easy it is to get articles electronically via ILL and thought it would be nice to have a similar service in place for students overseas (using print materials at Watzek).
  4. Jim talked about some upcoming issues which will merit student input.  These include the College's accreditation visit in mid-April, the use of space in the library including the William Stafford Room and group study rooms, and library hours. One of  the students said that he doesn't use the study rooms for any group discussions because students are often told by others that they are too noisy even though they are just having regular conversations. He said they often go outside the library to find an open classroom in one of the nearby buildings. Jim noted that sound baffling in those rooms has been a perennial request but has not been funded.
  5. Jesse asked why some items in Summit are not available for lending upon request. Jim suggested looking at the catalog page that lists the owning libraries and requesting items from this page, as it more accurately reflects whether an item circulates or not. It was also explained that different schools have different policies on which types of materials actually circulate. Rick mentioned that if you find an item at one location that will not lend the piece, you can try interlibrary loan or possibly visit that library.
  6. Jesse also asked if it would be possible to browse videos and CDs in a way that users could see the cover image, similar to how we have the New Additions set up. Rick said that he would pass the idea on to Jeremy McWilliams and see what can be done. In the future the library's AV materials be may moved from behind the circulation desk into a public area, allowing users to browse the actual cases.
  7. A student asked if items were ever cleared out from restrooms. He noted that he has seen books stay in the same restroom for some time. Rick said that the Stacks staff would work on clearing the restrooms more regularly.
  8. The next meeting will be in April.