Annual Report 2002-2003
This annual report has
been prepared to share information on the activities and accomplishments of
the staff of the Aubrey R. Watzek Library during the 2002/2003 fiscal year.
The report is presented as follows:
- Summary - Brief descriptions of major accomplishments
during the year - p. 2
- Activities - Details of accomplishments made within
specific departments or areas within the Library - p. 3
- Library Events - Significant special activities undertaken
within the Library during the year, including exhibits and lectures - p.
- Statistics - Basic statistics on collections, services
and facilities - p. 7
- Goals - Major objectives for the 2003/2004 fiscal year
- p. 8
- Professional, Scholarly, and Community Activities -
Activities of individual Library staff members during the 2002/2003 fiscal
year - (Available in paper edition only)
This report was prepared
from departmental reports and input from Library staff under the editorial guidance
of Elaine Heras, Associate Director of the Library. If you have questions or
would like additional information on any aspect of this report, please let me
Director, Watzek Library
Considerable work was done
during the past year in three major areas: improving the Library's Web site,
dealing with the changing face of serials, and developing and documenting Library
policies. It was also a banner year for Special Collections with the celebration
of the beginning of the Bicentennial of the Lewis and Clark Expedition. The
information literacy project came to a close with the departure of its coordinator,
but strategic planning for the Library was begun. Below are some of the significant
accomplishments of the year.
A committee was formed to
redesign the Library's Web site. Major changes were made throughout the site
including the implementation of a template system for static pages and a database-driven
system of organizing electronic resources, the addition of print sources to
the subject "research guides" and annotations for the databases, as well as
a face lift for the whole look and feel of the site. New content was added to
the Library Information pages, a database of the Library's audio-visual materials
was initiated, and a staff page containing policies and other important documents
was created. A usability study was undertaken, and several changes were made
as a result of the findings.
Because of the great increase
in the availability of journals in electronic format and the escalating price
of serials in any format, a procedure was initiated to keep track of the use
of the print titles the Library receives. Improvements were made to the searching
features of the Library's journal title database. As a result of the 2001/02
serials evaluation, 129 periodical titles were cancelled and 61 new ones were
added. An additional 82 electronic titles were obtained through an expansion
of the Library's subscription to Project Muse. Non-current periodical titles
that were no longer relevant to the curriculum were identified and withdrawn
from the collection.
A general collection development
policy was developed for the Library, and the liaison librarians drafted policies
for each of the academic departments for which they have responsibility. Library
policies were collected and/or documented, refined and created in order to produce
a Library staff handbook and to make them available on the Library Web site.
Special Collections and
Archives saw the publication of The Literature of the Lewis and Clark Expedition:
A Bibliography and Essays , after months of intensive labor on the bibliography.
The staff assisted in producing and displaying a traveling exhibit on the literature
of the Expedition that began its journey at the Jefferson Library at Monticello
for the opening of the national Lewis and Clark Expedition Bicentennial.
the electronic reserves Web pages.
- Checked out
- Loaned 11,051
books through the Orbis consortium.
- Borrowed 10,959
books through Orbis.
- Loaned 7,606
items through Interlibrary Loan.
- Borrowed 5,172
items through Interlibrary Loan.
- Answered 5,718
- Answered 4,118
directional and other inquiries.
- Conducted usability
testing of Library's home page.
- Provided library
tours and/or instruction to classes for 41 groups (677 people).
a research consultation service.
- Finished review
of all serials holdings to cancel unnecessary titles and to reduce subscriptions
to multiple formats (print, microform, electronic).
- Created subject
pages or pathfinders that include both electronic and print resources.
- Revised the
Library's general collection development policy and drafted policies for individual
- Discussed Library
resources and services with candidates for several faculty positions and gave
them tours of the facility.
- Apprised faculty
of new library materials or databases in their area.
- Tested new
electronic resources and added eight new database subscriptions.
- Developed a
tutorial, "Avoiding Plagiarism," for the Inventing America classes, using the
Texas Information Literacy Tutorial (TILT) software.
(with Information Technology) a mobile computer lab for instruction/training
- Began using
Blackwell's Collection Manager for ordering books.
- Initiated use
of electronic invoicing.
holdings statements to conform with standard formatting.
- Received training
on and implemented the Web-based Innovative Interfaces (III) Millennium acquisitions
- Initiated procedure
for keeping usage statistics for periodicals in print format.
- Reviewed and
withdrew non-current periodical titles no longer of use.
- Reviewed and
modified binding policy.
- Placed 6,615
orders for books and audiovisual materials.
- Received 512
- Received 835
volumes from standing orders.
- Checked in
9,445 serial issues, plus 743 in microform.
- Added 143 periodical
- Cancelled 129
- Shelved 30,916
periodicals and newspapers.
the children's literature collection into the Dewey Decimal classification system
from the local system that had been in place.
- Cataloged 11,217
items to add to the Library's collections.
- Created a database-driven
system for organizing electronic resources.
III Millennium acquisitions module on the Library's integrated online system
and coordinated III training.
the library's journal title database.
- Created a database
for the library's audio-visual collection.
- Made preparations
for the publication of The Literature of Lewis and Clark: A Bibliography
- Created and
assisted in installation of a major traveling exhibit on the literature of the
Lewis & Clark Expedition.
- Prepared three
library exhibits (see p. 6), including a brochure or catalog for each.
- Moved off-site
storage to the Iron Mountain Records Center .
- Received a
gift of George Vancouver's Voyage to the Pacific , a four-volume set,
published in France in 1799. ( Voyage de Découvertes, à l'Océan Pacifique
du Nord. )
Library Web pages.
- Began an inventory
of the library collection.
- Compiled a
library staff handbook.
- Created a screensaver
for the reference computers highlighting library staff and services.
promotional library magnets to students and faculty.
- Promoted wireless
- Held meetings
of the Student Advisory Committee.
- Held staff
training sessions on the following topics:
- Reference area
- Web page updating
techniques and presentation skills
- Education statistics
- Primary sources
- SCI searching
- L&C Archives
and Special Collections
- Began strategic
For My Friends: Broadside
by Contemporary American Poets . An exhibit at Aubrey Watzek Library, Lewis
& Clark College , August 1 st - September 15 th , 2002 . Prepared by Doug
Erickson, Jeremy Skinner, and Paul Merchant. A reception was held on August
22 nd with readings by Paulann Petersen, Carlos Reyes, Vern Rutsala, Dorothy
Stafford, Kim Stafford, Ralph Salisbury, and Ingrid Wendt.
From the Collection
of Hugh Deane: East Asian Pamphlets, 1927-1987 . An exhibit at Watzek Library,
Lewis & Clark College , September 15th - December 31st, 2002 . Prepared
by Doug Erikson, Jeremy Skinner, and Paul Merchant. A reception was held on
November 18 th with Hugh Deane's son, Michael Deane, as guest of honor.
Glen Coffield, William
Everson, & Publishing at Waldport , Oregon . From the private collection
of Brian Booth. An exhibit at Watzek Library, Lewis & Clark College , February
10 th - May 12th, 2003. Prepared by Doug Erickson, Jeremy Skinner, and Paul
Merchant. A reception was held on March 6 th .
Diversions . A
rotating display of books from the Library's collections selected by Library
staff members on a particular theme. Themes for 2002/03 and their selectors
a Book" - Staff
Banned and Challenged
Books - Elaine Hirsch
and Mathematics - Mark Dahl
Culture of Food and Drink - Elaine Hirsch
Fiction - Elaine Hirsch
New Books . A continuing
display of the most recent two months of new books acquired by the Library.
4 th Annual Johannah Sherrer
Memorial Lecture. September 6, 2002 . Council Chamber, Templeton Student Center
. Joan K. Lippincott, Associate Executive Director of the Coalition for Networked
Information, spoke on "Service in a Collaborative Way ". A reception followed
Books & Periodicals
Total Volumes (June 2003)
Volumes Added 02/03
Titles Added 02/03
Checkouts & Renewals
(not including electronic) 15,895
Reference Desk Inquiries
Visitors to Library
(gate count) 433,100
Building & Facilities
Total Square Footage
Group Study Rooms
Goals for 2003/04
The following goals have
been identified as priorities for the Library and its departments in the coming
- Update subject resources Web pages and expand them to include print titles
in the Library's collection.
- Discard outdated materials in the areas of the collection that are in
need of it.
- Promote awareness of the Research Consultation Service.
- Review draft collection development policies with faculty.
- Begin collection assessment of selected subject areas of the collection.
- Improve and streamline serials processes.
- Investigate and implement use of MARC holdings records for serials in
order to batch-load holdings data into OCLC.
- Plan and document procedures for handling electronic journals.
- Identify serial titles that need professional binding.
- Document Acquisitions and Cataloging procedures and policies and put on
staff Web page.
- Finish the inventory of the library collection.
- Improve electronic reserves and interlibrary loan Web pages.
- Improve authentication methods for the electronic reserves system.
- Create an automated borrowing system between Watzek and Boley libraries.
- Review and update staff position descriptions.
- Finish the evaluation and reclassification of the Children's Literature
- Explore ways to improve catalog authority control and Marchive records
for government documents.
- Reduce cataloging backlog and dismantle card catalog shelf list.
- Evaluate and implement open URL linking solutions for improved access
to electronic journals.
- Upgrade Library Web server.
- Create a New Books Web page.
- Plan for digital asset management.
- Increase redundancy of technical knowledge among library staff members.
- Establish electronic reserves for audio recordings.
- Investigate the possibility of integrating library instruction into appropriate
- Coordinate activities related to the Lewis and Clark Expedition traveling
- Facilitate use of materials in Special Collections and Archives.
- Continue strategic planning for the library.