AUBREY R. WATZEK LIBRARY ART EXHIBIT POLICY AND APPLICATION
The primary goal of the Watzek Library Art Committee is to display artwork by students enrolled for credit at Lewis & Clark College, and faculty and staff of the College. The Art Committee also accepts exhibits of interest to the Lewis & Clark community on an ongoing basis. Art exhibits allow the Library to support the campus community by enriching the Library experience; providing a space for intellectual inquiry in keeping with the Library's mission and services; and furthering the Library's goal of outreach to the Lewis & Clark community.
Who can submit an application?
Current Lewis & Clark students enrolled for credit in one or more art classes receive priority status. Likewise, requests for exhibits of students' class work will take precedence over other requests. Faculty who wish to display student work should submit an application to the Art Committee. Work submitted by faculty, staff, or students NOT enrolled in an art class will be considered on a case-by-case basis.
How does this process work?
- Read through this policy carefully.
- Fill out the application and liability waiver form, available below.
- Faculty, staff or individual students requesting an exhibit of their work must submit photos of the work to be exhibited, or other acceptable visual representation, and measurements, to the Art Committee. Email your visual representation to David Shratter: email@example.com.
- The Art Committee will review the applications on a first-come, first-served basis, and get back to you within a week.
- A member of the Art Committee will walk with you through the space(s) indicated in your application, coordinating schedules and the details of display.
- The library’s Administrative Coordinator will coordinate the installation of each exhibit with Facilities Services. Please provide for two weeks to install your work and two weeks to take down your work. If the work is not picked up by two weeks after the exhibition is taken down, then the work becomes the property of the library and will be disposed of.
- Exhibits must be on display for a minimum of three weeks and a maximum of 4 weeks.
What is the timeline?
From the date of submission:
- Application Review: Up to 1 week
- Submit artwork and plans to Facilities Services: 2 weeks (required)
- Exhibit displayed in the Library: 3 weeks minimum/4 weeks maximum
- Coordinate to take down art with Facilities Services 2 weeks prior to the end date of the exhibition.
- Total time to apply, install and display art work: 6 weeks minimum/7 weeks maximum
Where can I display in the library?
Please contact David Shratter or Michelle Pennock to discuss display location options. Art committee contact information can be found at the end of this policy guide.
More exhibit information
- No works of art may be removed during the exhibit period.
- You may display your work through periods when classes are not in session as long as you remove the work by the agreed-upon date provided at the time of application.
- You will need to provide labels of each work with your name, title, year, and media, subject to the approval of the Art Committee.
- Exhibits may contain items that are for sale. Sale prices will not be displayed, but labels can indicate that items are for sale and can provide the name and email address of the artist.
What types of work are accepted for display?
We exhibit artwork in any media that conforms to the safety regulations of the school and available exhibit space. Please consult with any member of the Art Committee should you have any questions as to whether or not your artwork qualifies.
Watzek Library will not be responsible for lost, stolen or damaged materials. Persons whose work is to be exhibited must sign a liability waiver included at the end of the application . Security precautions, including the use of anti-theft devices, will be utilized, when possible, with the approval of the exhibitor.
Any complaint about an exhibit, the Exhibit Policy, or implementation of the policy should be directed to the Art Committee. If these parties cannot reach a workable solution, complaints should then be directed to the Associate Director of the library, Elaine Hirsch.
Art committee members
Stephanie Beene: email: firstname.lastname@example.org, phone: 503-768-7387
Michelle Pennock: email: email@example.com, phone: 503-768-7275
Melissa Roane: email: firstname.lastname@example.org, phone: 503-768-7281
David Shratter: email: email@example.com, phone: 503-768-7341